Titan Robotics Club Constitution Revised: 2005-05-10
Approved by TRC Membership: 2005-06-03
Approved by ASB: 2005-06-08
1. Purpose and Mission
1.1. The purpose of the Titan Robotics Club shall be to promote science and technology in the International School and the surrounding community through student and community programs involving engineering and other technical skills.
1.2. The mission of the Titan Robotics Club is to excite and motivate students to pursue careers in science, engineering, and technology; and to develop leadership, business, and life skills. Like Dean Kamen, founder of the FIRST Robotics Competition, we strive to “see a world where science and technology are celebrated, where kids think science is cool and dream of becoming technology heroes.”
2. The Constitution & Amendments
2.1. This Constitution outlines the basic organization of the Titan Robotics Club. It may be extended and clarified by the By-Laws; but if this Constitution and a by-law conflict, this Constitution shall take precedence. 2.2. This Constitution may be changed only by the amendment process.
2.3. Amendments shall be submitted in writing to the acting CEO. If a majority of all full members vote in favor of the amendment, this Constitution shall be amended.
2.4. This Constitution shall be made available to members and to the public at all times.
3. The By Laws
3.1. The By Laws shall detail all workings of the Titan Robotics Club.
3.2. The By Laws may clarify, but may not contradict, the constitution. If a By Law and this Constitution conflict, this Constitution shall take precedence. 3.3. The Executive Board may create, change, or revoke By Laws at any time, in accordance with this Constitution and any applicable By Laws.
3.4. The By Laws shall be made available to the members and to the public at all times.
4.1. There shall be officers which consists of students, as follows: the Chief Executive Officer (CEO), Chief Operations Officer (COO), Chief Finance Officer (CFO), Chief Information Officer (CAO).
4.2. Officers must be full members of the club.
4.3. Each officer is a member of the Executive Board.
4.4. The duties of each officer shall be detailed in the By Laws.
4.5. Officer election details, such as the nomination process and voting technique, shall be detailed in the By Laws.
4.6. Officers may resign from their positions at any time.
4.7. Officers who fail to perform to the expectations of members may be impeached in a manner outlined in the By Laws. The standard to impeach shall not exceed a majority vote of the membership.
4.8. The method for filling vacated positions shall be detailed in the By Laws.
5. The Executive Board
5.1. The Executive Board shall consist of the elected student executive officers – the CEO, COO, CFO, CIO.
5.2. All powers of the Titan Robotics Club, including changing the By Laws and approving expenditures of club money, and excluding amending the constitution, are vested in the Executive Board.
5.3. The Executive Board shall attempt to reach consensus on all matters. When consensus cannot be reached, a vote shall be taken: one vote per board member, with the majority of non-abstaining votes carrying the decision. Ties shall result in no decision being made.
6. The Advisor & Mentors
6.1. The Advisor is usually a staff member, and is the primary liaison between the faculty and the club. In addition to the duties outlined by the ASB, additional roles may be detailed in the By Laws.
6.2. The mentors of the Titan Robotics Club shall be adults with experience in areas of activities undertaken by the Titan Robotics Club. Their duties and roles may be detailed in the By Laws.
7. Dues and Letters
7.1. The Titan Robotics Club may collect membership dues in a manner consistent with ASB Club Policies and as detailed in the By Laws.
7.2. The Titan Robotics Club may award Varsity Letters to students in a manner consistent with ASB Club Policies and as detailed in the By Laws.
8. Membership & Voting
8.1. The Titan Robotics Club has two types of membership: full and associate.
8.2. Any International School student may petition to become a full member of the Titan Robotics Club. If the student meets all the current rules and regulations for participating in extracurricular activities, is not suspended or expelled from the Titan Robotics Club, and meets any additional requirements outlined in the By-Laws, the student shall be admitted into the Titan Robotics Club as a full member.
8.3. Any student who does not attend the International School may petition to become an associate member of the Titan Robotics Club. At the discretion of the Principal of the International School and the Executive Board, and in accordance with ASB guidelines, this Constitution, and the By Laws, the student may be admitted to the club as an associate member.
8.4. A full member must remain enrolled at the International School to remain a full member. Full members no longer enrolled at the International School become associate members.
8.5. All full members may vote in officer elections and on amendments to the Constitution. Associate members may vote for officers but may not vote on amendments to the Constitution.
8.6. Procedures and eligibility for other votes shall be detailed in the By Laws.
9. Suspension and Expulsion
9.1. The Executive Board may suspend or expel members of the Club for reasons including, but not limited to: Failure to comply with school rules, endangering self or others, disrupting club meetings, and failure to follow through with commitments to the club.
9.2. At the discretion of the Executive Board, refunds may or may not be given to members who have been suspended or expelled. The Club Constitution is subject to change without notice.
Constitution is Copyright © Titan Robotics Club. Subject to revision without notification.
TITAN ROBOTICS CLUB BY LAWS
1 - Basic Information
2 - Officers, Positions and Procedures
3 - Advisors and Mentors
4 – Head Committee
5 - Dues, Membership and Letters
6 - Voting
1.1 The purpose of the By Laws is to clarify and extend points and issues in the constitution.
1.2 In the event of a contradiction between By Laws and the Constitution, the Constitution shall prevail.
1.3 The Executive Board may change, create, or revoke By Laws at any time. Refer to section 2 for processes.
2.1A Officer Elections will take place between May 1st and May 31st after each robotics season.
2.1B Team Members that wish to run for leadership for the following year must consult the current CEO for the filing process for that year. The members wishing to run must be a student at the International School. In addition, the student must not be graduating before their term of service would be complete.
2.1C A meeting for the purpose of the election process will take place between the above dates. At this meeting, each contestant is given an opportunity to give their speech in front of the Titan Robotics community. 2.1D After every speech is complete, each team member, in accordance with constitution law 8.2, will be given 1 ballot. All votes will be collected by a non-contestant, non-leadership member or mentor that is impartial in the vote. A minimum of 75% of all paid team members must vote. Of these votes, a majority of votes is needed to declare a winner. All new leadership positions will officially begin on June 1 of every year.
2.2A Officer Impeachment. If at any time, any member or leader decides that a leader isn’t completing their duties to expectations… they can file a complaint with any other leader. The 3 leaders not concerned in the complaint will discuss the issue, and if all 3 leaders approve the proposal, the impeach is approved.
2.2B If a leader is impeached, their position becomes available for filing once again. Processes 2.1B,C and D. Dates become immediate.
3.1 Roles of the advisor. The advisor is the liaison between the club and the staff. They are responsible for following the duties declared in ASB guidelines as well as relaying any comments, questions and complaints from the executive board to the appropriate staff area or the principle in a timely matter.
3.2 The role of the mentors is to encourage students to do their best, but not perform tasks for the club unless required by law, or requested or approved by the executive board.
4.1 The Head Committee is a panel of 4 TRC Members that are voted by the TRC active membrship. It is composed of 4 positions that are given the responsibility of running the Build Season. Each position is responsible for getting a mentor for their role. Voting takes the same procedure as the leadership election. Heads election must take place November 25th to December 23rd of the year prior to the build season they are elected for.
4.1.1 The first position of the Head Committee is the Logistics Coordinator. This position is in charge of scheduling meetings as a representative of the other 3 positions. They are also in charge of arranging for robot transportation to the needed locations.
4.1.2 The second position of the build season is the Mechanics Head. This position is responsible for overseeing the building of the robot during the build season. They are also responsible for scheduling build meetings which are reported the logistics coordinator. They are also in charge of arranging members to attend the meetings, and ensuring that everyone who is interested is given an opportunity.
4.1.3 The third position of the build season is the Programming Head. This position is responsible for overseeing the programming of the robot during the build season. They are also responsible for scheduling programming meetings which are reported the logistics coordinator. They are also in charge of arranging members to attend the meetings, and ensuring that everyone who is interested is given an opportunity to attend, or try programming.
4.1.4 The fourth position of the build season is the Strategy Head. This position is responsible for overseeing the strategy and drive teams during the build season. They are also responsible for scheduling drive team and strategy meetings which are reported the logistics coordinator. They are also in charge of arranging members to attend the strategy meetings, and ensuring that everyone who is interested is given an opportunity. This position is automatically the Drive Team Coach, unless prevented by FIRST rules for that season. They will work with the leadership to choose the Drive Team and prepare the Drive Team for competition.
Terms for Heads Committee mebers end on the final day of April following the term of the Heads Committee members.
5.1 All membership dues must be collected by the school cashier. A receipt must be given to the CFO by the school cashiering system before the membership becomes active. In addition, all membership forms must be completed on the robotics website and papers requiring signatures need to be filed with the CAO before the membership becomes active.
5.2 A member must complete the 5.1 duties before becoming able to attend off-school-campus robotics related activities and meetings. Including, but not limited to, Build Meetings and Field Trips. In addition, people can not attend more then 3 regular on-campus TRC meetings before activating their membership.
5.3 Lettering requirements will be determined by the executive board, and posted on the website, within 1 (one) week of the letters being distributed at the banquet and reception each June.
6.1 All voting requirements are determined in section 2. 6.2 In the event of a vote being needed to make any club decision. The executive board will determine whether it will be a leadership vote or a club vote, or both. The voting process is described in section 2.
By-Laws Copyright © Titan Robotics Club. Subject to revision without notification.